Must participate in all three “maintenance days” over the school year (cleaning, repair, trash/debris hauling and “handyman” work).  Committee members also handle repairs, improvements or other needed tasks that  arise during the school year.

Provides tours and information to prospective members throughout the year, attends Preschool Fairs to market SHPS to the public, distributes and handles all applications to school including new and current families as well as mid-year enrollments, organizes and coordinates, and participates in Open House in January as well as additional Open Houses as needed, prepares, organizes and distributes Spring and Summer enrollment packets.  Assists Enrollment and Marketing Chairs as needed throughout the year.

Helps develop Pretend Room themes in coordination with staff.  Committee spends one full morning per month changing the room’s furniture, decorations, props, artwork and other materials in order to create that month’s theme. 

Plans and executes events such as Family Fun Day (held in the spring), Lantern Walk, Staff Appreciation Luncheon, monthly community building events, parent gatherings and more. The committee supports other events by taking care of set-up/clean-up. Examples of the events they support include Back to School Night and General Membership Meetings, Open Houses (January), Kindergarten Readiness Workshop, and more.

Helps maintain and update the catalog of books in the teachers’ collection throughout the year, pulls books for monthly curriculum, catalogs books new to the school, advertises, processes Scholastic catalog orders 2-3 times per year, and plans/oversees the Usborne Book Fair. Also helps tidy up the library weekly. 

One family shops up to once weekly at discount supermarkets, mostly for food supplies for buyout snacks and school supplies. This family must have a membership at BJs or Costco.

One family makes play dough monthly, for each class.

One family coordinates enrollment forms, payment and liability waivers (as needed) for after school programs. Also coordinates enrollment forms, payment and scheduling for Summer Fun. 

One family is responsible for photographing school events for marketing materials and school website, photographing each child and creating/producing classroom photo placemats, and printing/hanging portraits in the school hallway as requested. This parent should be available to attend most school events (restaurant nights, family activities, etc.) to take photographs. Responsible for making arrangements with professional photographer for child school photos, and assists on the day(s) photos take place. 

One family assists with special project preparation and office tasks as requested by staff, helps with curriculum specific purchases, and assists the Treasurer and Assistant Treasurer in their duties.

Responsible for planning monthly play dates/outings for class (and/or encouraging other parents do to so). One parent in each class keeps the families informed of upcoming events, provides refreshments for class coffees (class meetings in fall and spring), coordinates class gifts at winter holidays and end of year, and coordinates and creates a small class scrapbook as a gift to each of two classroom teachers at year’s end.

Two families are collectively responsible for doing SHPS laundry each week.

One family serves as a liaison between VCPC (Virginia Cooperative Preschool Council) and SHPS, attending meetings on behalf of SHPS, sharing information, and leading the VCPC staff and parent award nomination process.